Chapters meeting 2009

Dari Wikimedia Indonesia
Loncat ke navigasi Loncat ke pencarian

Chapters Meeting 2009 adalah pertemuan antar wakil-wakil mitra lokal Wikimedia yang akan diselenggarakan di Berlin pada 3 sampai 5 April. Pertemuan ini akan di-host oleh Wikimedia Jerman. Pertemuan ini dilakukan secara paralel dengan Rapat Dewan Pengawas Wikimedia Foundation dan Meet-up Developer MediaWiki yang mengakibatkan banyaknya Wikimediawan dan Wikimediawati di Berlin pada tanggal tersebut.


Jadwal

Friday 3rd Saturday 4th Sunday 5th
free attendance
9:30 – 10:00 Opening & schedule / Committee assignments Summary of Friday & schedule Summary of Saturday & schedule
10:00 – 11:00 State of the chapters
(lightning talks)
Public outreach: current practices & ideas
(F. Schulenburg)
Content liberation
(discussion)
Visions, forecast & long term
(workgroups)
Birds of a feather
11:00 – 12:00 Public outreach workgroups
(workgroups)
Working with volunteers & local communities
(discussion)
Wrap-up & announcements
12:00 – 13:00 Lunch Lunch Lunch
13:00 – 14:00 Funding & fundraising: current practices & ideas
(R. Montoya)
Relationships between chapters
(discussion)
Trademark policy and chapter agreements
(M. Godwin)
Common projects
(discussion)
Participants leave / Sightseeing / Committee meetings
14:00 – 15:00 Funding & fundraising workgroups
(workgroups)
"Relationships between chapters" workgroups
(workgroups)
Common projects workgroups
(workgroups)
15:00 – 15:30 Coffee break Coffee break
15:30 – 17:00 Funding requests process
(E. Möller)
Communication & Marketing: current practices & projects
(C. Schoneville & G. Paumier)
Committee meetings
17:00 – 18:30 Success stories
(workgroups)
Communication & marketing workgroups
(workgroups)
Development of chapters & relationships with the foundation
(discussion with WMF board)
18:30 – 19:00 Wrap-up
19:00 – 20:30 Dinner Party
evening Informal exchange of ideas / wiki lounge (C-base) / Committee meetings

Friday 3rd

Opening & schedule

S. Moleski, G. Paumier, facilitator

back to top

State of the chapters

Speakers: chapters representatives
Moderator: facilitator
Goal: giving all attendees an overview of the wikimedia chapters universe and sparking off ideas
Description

The "state of the chapters" session will consist of lightning talks. Each chapter will have 5 minutes to present themselves, according to the proposed outline:

  1. Quick facts: When was the chapter created? Main changes since then, current number of members, current budget
  2. Success stories: things you're proud of
  3. Headaches: frustrating things that didn't work (why?)
  4. Plans for the future: short term (1 year) and medium term (3 years)
  5. Expectations: 3 top expectations from the chapters meeting

back to top

Funding & fundraising: current practices & ideas

Speaker: Rand Montoya
Moderator: facilitator
Session: presentation & discussion
Goal: giving an overview of current practices & ideas regarding funding and fundraising in the chapters and at the foundation
Description
  • Current and best practices in the chapters and at the foundation
  • Breakdown of money from membership fees / donations / grants / merchandise sales / events / other
  • The annual fundraiser and chapters' participation: What worked, what didn't. See also Fundraising 2008/Report
  • Identifying key topics that will be discussed in small workgroups

back to top

Funding & fundraising workgroups

Participants: chapters representatives, Rand Montoya
Session: workgroups
Goal: exploring & discussing ideas to come up with SMART goals to raise more money and to address the issues raised during the discussion before
Possible topics
  • Fundraising strategies: how chapters can fund-raise better
  • Government aid or European funds
  • Localization of the annual fundraiser: donation channels, local banners, local bank accounts
  • How to avoid leaning too heavily on membership?

back to top

Relationships between chapters

Participants: chapters representatives, ChapCom (Delphine Ménard, Austin Hair, Anders Wennersten)
Facilitator: facilitator
Session: discussion
Goal: sharing experience regarding the relationships between chapters, and identifying issues to be discussed by the workgroups
Description
  • Coordination of chapters
  • Regional cooperation
  • Real-life meetings
  • Chapters in the making: how the process goes, what existing chapters could do to help future chapters

back to top

"Relationships between chapters" workgroups

Participants: chapters representatives
Session: workgroups
Goal: exploring & discussing ideas to come up with SMART goals to improve the relationships between chapters and to address the issues raised during the discussion before
Possible topics
  • Coordination of chapters (body/person ?)
  • Relationship of national chapters to sub-national chapters
  • Regional meetings

back to top

Funding requests process

Speaker: Erik Möller
Mediator: facilitator
Session: presentation & discussion
Goal: presenting & discussing the WMF grants process
Description

back to top

Success stories

Participants: chapters representatives
Moderator & facilitator: facilitator
Session: presentations & discussion
Goal: sharing experience on things that worked
Possible topics
  • Local partnerships (WM-DE & CC, WM-SR & CC)
  • Organizing Wikimania (WM-TW, WM-AR)
  • Wikipedia takes a city, Wikipedia loves art (WM-NYC, WM-UK)
  • Local upload initiatives. Wikiportret, Pikiwiki (WM-NL, WM-IL)

back to top


Communication & Marketing: current practices & projects

Speakers: Catrin Schoneville, Guillaume Paumier
Moderator: facilitator
Session: presentation & discussion
Goal: giving an overview of current practices & projects regarding communication, marketing & PR in the chapters
Description
  • Best practices in a global public relations practice
  • Promotional materials: best practices; are their useful, and if yes, for what purpose
  • The PR strategy - strategy plans do we have for the next years?
  • PR material cleanup and PR material revamp

back to top

Communication & marketing workgroups

Participants: chapters representatives, Catrin Schoneville, Guillaume Paumier
Session: workgroups
Goal: exploring & discussing ideas to come up with SMART goals to improve communication, marketing & PR
Possible topics
  • Possible cooperation in creating and distributing better promotional materials
  • Our official face online
  • A short media relations training opportunity

back to top

Saturday 4th

Public outreach: current practices & ideas

Speaker: Frank Schulenburg
Moderator: facilitator
Session: presentation & discussion
Goal: giving an overview of current practices & projects regarding public outreach in the chapters and at the foundation
Description
  • Overview of the current practices amongst chapters
  • Public outreach at the foundation
  • Overview of existing outreach tools; Which tool for which purpose?
  • New ideas (including the "bookshelf")

back to top

Public outreach workgroups

Participants: chapters representatives & Frank Schulenburg
Session: workgroups
Goal: exploring & discussing ideas to come up with SMART goals to improve the public outreach activities of the chapters
Possible topics
  • How to approach different groups, e.g. universities
  • How to get people involved in editing or how to get the academic circle to participate in the quality control of articles

back to top

Content liberation

Participants: chapters representatives
Mediator: facilitator
Session: presentations & discussion
Goal: sharing experience regarding a few examples of content liberation following collaborations between wikimedia chapters and organizations
Description

back to top

Working with volunteers & local communities

Participants: chapters representatives
Facilitator: facilitator
Session: discussion
Goal: sharing experience & issues regarding the recruitment & motivation of volunteers & the relationships with local communities
Possible topics

back to top

Trademark policy and chapter agreements

Speaker: Mike Godwin
Moderator: facilitator
Session: presentation & discussion
Goal: presenting & discussing changes in the trademark policy & chapter agreements
Description
  • Recent and upcoming changes in the chapters agreements and in trademark policy
  • New logo to be used by the chapters

back to top

Common projects

Speakers & participants: chapters representatives
Session: discussion
Goal: sharing experience regarding common projects & ideas, and identifying a few specific topics to be discussed by the workgroups
Description
  • Regional cooperation
  • Political lobbying
  • Technical stuff
  • Events

back to top

Common projects workgroups

Speakers & participants: chapters representatives
Session: workgroups
Goal: exploring & discussing specific topics to come up with SMART goals to plan common projects
Possible topics
  • Regional cooperation
  • Political lobbying
  • Toolserver
  • Mediawiki development
  • Year of the picture

Note: Technical discussions (Toolserver, Mediawiki development) may be moved to the BOF on Sunday morning, depending on the availability of Duesentrieb, Brion & Tim.

back to top

Development of chapters & relationships with the foundation

Participants: chapters representatives, board & executive staff of the Wikimedia Foundation
Facilitator: facilitator
Session: plenary session; presentation & discussion
Goal: presenting the "Strategy development process" and discussing communication issues between the chapters and the foundation
Description
  • Strategy development process for Wikimedia
  • Communication between Foundation Board, Officers, Committies and Chapters. How to improve it.
  • "Foundation FAQ for typical queries" and "service paths" for typical office actions

back to top

Sunday 5th

The sessions on Sunday are planned to be opened to the public.

Visions, forecast & long term

Participants: chapters representatives, general public
Session: workgroups or discussion
Goal: discussions about long-term goals
Description
  • "Be bold"
  • What do we want for the future?

back to top

Birds of a feather

Speakers: chapters representatives, general public
Facilitator: facilitator
Session: workgroups
Goal: discussing specific topics identified during the meeting
Description

back to top

Wrap-up & announcements

Speakers: chapters representatives
Moderator: Catrin Schoneville
Session: announcement
Goal: wrapping-up the meeting and announcing its outcomes
Possible topics
  • Agreements
  • Chapter-selected board members

back to top

Presentasi

Quick facts

  • When was the chapter created?
  • What are the main changes that affected the chapter since then? (if any)
  • Number of members
  • Budget

Success stories

  1. accomplishments you're proud of
  2. ...
  3. ...

Headaches

  1. frustrating things that didn't work (why?)
  2. ...
  3. ...

Plans for the future

  • Plans for the short term (1 year)
    1. ...
    2. ...
    3. ...
  • Plans for the medium term (3 years)
    1. ...
    2. ...
    3. ...

Expectations

  1. 3 top expectations from the chapters meeting
  2. ...
  3. ...

Wikimedia Indonesia

Berikut adalah beberapa hal yang harus disiapkan oleh wakil Wikimedia Indonesia.

Prepare

  • Sejarah singkat mitra lokal

Inquire

  • Trade agreement dengan Mike Godwin
  • Cara hosting lokal Wikipedia, a la Wikimedia Jerman

Issues

  • Penggabungan Wikipedia bahasa Malaysia dengan Wikipedia bahasa Indonesia
  • Pelanggaran hak cipta majalah CHIP

Lihat pula