Chapters meeting 2009
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Chapters Meeting 2009 adalah pertemuan antar wakil-wakil mitra lokal Wikimedia yang akan diselenggarakan di Berlin pada 3 sampai 5 April. Pertemuan ini akan di-host oleh Wikimedia Jerman. Pertemuan ini dilakukan secara paralel dengan Rapat Dewan Pengawas Wikimedia Foundation dan Meet-up Developer MediaWiki yang mengakibatkan banyaknya Wikimediawan dan Wikimediawati di Berlin pada tanggal tersebut.
Jadwal
| Friday 3rd | Saturday 4th | Sunday 5th | ||||
|---|---|---|---|---|---|---|
| free attendance | ||||||
| 9:30 – 10:00 | Opening & schedule / Committee assignments | Summary of Friday & schedule | Summary of Saturday & schedule | |||
| 10:00 – 11:00 | State of the chapters (lightning talks) |
Public outreach: current practices & ideas (F. Schulenburg) |
Content liberation (discussion) |
Visions, forecast & long term (workgroups) |
Birds of a feather | |
| 11:00 – 12:00 | Public outreach workgroups (workgroups) |
Working with volunteers & local communities (discussion) |
Wrap-up & announcements | |||
| 12:00 – 13:00 | Lunch | Lunch | Lunch | |||
| 13:00 – 14:00 | Funding & fundraising: current practices & ideas (R. Montoya) |
Relationships between chapters (discussion) |
Trademark policy and chapter agreements (M. Godwin) |
Common projects (discussion) |
Participants leave / Sightseeing / Committee meetings | |
| 14:00 – 15:00 | Funding & fundraising workgroups (workgroups) |
"Relationships between chapters" workgroups (workgroups) |
Common projects workgroups (workgroups) | |||
| 15:00 – 15:30 | Coffee break | Coffee break | ||||
| 15:30 – 17:00 | Funding requests process (E. Möller) |
Communication & Marketing: current practices & projects (C. Schoneville & G. Paumier) |
Committee meetings | |||
| 17:00 – 18:30 | Success stories (workgroups) |
Communication & marketing workgroups (workgroups) |
Development of chapters & relationships with the foundation (discussion with WMF board) | |||
| 18:30 – 19:00 | Wrap-up | |||||
| 19:00 – 20:30 | Dinner | Party | ||||
| evening | Informal exchange of ideas / wiki lounge (C-base) / Committee meetings | |||||
Friday 3rd
Opening & schedule
S. Moleski, G. Paumier, facilitator
State of the chapters
- Speakers: chapters representatives
- Moderator: facilitator
- Goal: giving all attendees an overview of the wikimedia chapters universe and sparking off ideas
- Description
The "state of the chapters" session will consist of lightning talks. Each chapter will have 5 minutes to present themselves, according to the proposed outline:
- Quick facts: When was the chapter created? Main changes since then, current number of members, current budget
- Success stories: things you're proud of
- Headaches: frustrating things that didn't work (why?)
- Plans for the future: short term (1 year) and medium term (3 years)
- Expectations: 3 top expectations from the chapters meeting
Funding & fundraising: current practices & ideas
- Speaker: Rand Montoya
- Moderator: facilitator
- Session: presentation & discussion
- Goal: giving an overview of current practices & ideas regarding funding and fundraising in the chapters and at the foundation
- Description
- Current and best practices in the chapters and at the foundation
- Breakdown of money from membership fees / donations / grants / merchandise sales / events / other
- The annual fundraiser and chapters' participation: What worked, what didn't. See also Fundraising 2008/Report
- Identifying key topics that will be discussed in small workgroups
Funding & fundraising workgroups
- Participants: chapters representatives, Rand Montoya
- Session: workgroups
- Goal: exploring & discussing ideas to come up with SMART goals to raise more money and to address the issues raised during the discussion before
- Possible topics
- Fundraising strategies: how chapters can fund-raise better
- Government aid or European funds
- Localization of the annual fundraiser: donation channels, local banners, local bank accounts
- How to avoid leaning too heavily on membership?
Relationships between chapters
- Participants: chapters representatives, ChapCom (Delphine Ménard, Austin Hair, Anders Wennersten)
- Facilitator: facilitator
- Session: discussion
- Goal: sharing experience regarding the relationships between chapters, and identifying issues to be discussed by the workgroups
- Description
- Coordination of chapters
- Regional cooperation
- Real-life meetings
- Chapters in the making: how the process goes, what existing chapters could do to help future chapters
"Relationships between chapters" workgroups
- Participants: chapters representatives
- Session: workgroups
- Goal: exploring & discussing ideas to come up with SMART goals to improve the relationships between chapters and to address the issues raised during the discussion before
- Possible topics
- Coordination of chapters (body/person ?)
- Relationship of national chapters to sub-national chapters
- Regional meetings
Funding requests process
- Speaker: Erik Möller
- Mediator: facilitator
- Session: presentation & discussion
- Goal: presenting & discussing the WMF grants process
- Description
Success stories
- Participants: chapters representatives
- Moderator & facilitator: facilitator
- Session: presentations & discussion
- Goal: sharing experience on things that worked
- Possible topics
- Local partnerships (WM-DE & CC, WM-SR & CC)
- Organizing Wikimania (WM-TW, WM-AR)
- Wikipedia takes a city, Wikipedia loves art (WM-NYC, WM-UK)
- Local upload initiatives. Wikiportret, Pikiwiki (WM-NL, WM-IL)
Communication & Marketing: current practices & projects
- Speakers: Catrin Schoneville, Guillaume Paumier
- Moderator: facilitator
- Session: presentation & discussion
- Goal: giving an overview of current practices & projects regarding communication, marketing & PR in the chapters
- Description
- Best practices in a global public relations practice
- Promotional materials: best practices; are their useful, and if yes, for what purpose
- The PR strategy - strategy plans do we have for the next years?
- PR material cleanup and PR material revamp
Communication & marketing workgroups
- Participants: chapters representatives, Catrin Schoneville, Guillaume Paumier
- Session: workgroups
- Goal: exploring & discussing ideas to come up with SMART goals to improve communication, marketing & PR
- Possible topics
- Possible cooperation in creating and distributing better promotional materials
- Our official face online
- A short media relations training opportunity
Saturday 4th
Public outreach: current practices & ideas
- Speaker: Frank Schulenburg
- Moderator: facilitator
- Session: presentation & discussion
- Goal: giving an overview of current practices & projects regarding public outreach in the chapters and at the foundation
- Description
- Overview of the current practices amongst chapters
- Public outreach at the foundation
- Overview of existing outreach tools; Which tool for which purpose?
- New ideas (including the "bookshelf")
Public outreach workgroups
- Participants: chapters representatives & Frank Schulenburg
- Session: workgroups
- Goal: exploring & discussing ideas to come up with SMART goals to improve the public outreach activities of the chapters
- Possible topics
- How to approach different groups, e.g. universities
- How to get people involved in editing or how to get the academic circle to participate in the quality control of articles
Content liberation
- Participants: chapters representatives
- Mediator: facilitator
- Session: presentations & discussion
- Goal: sharing experience regarding a few examples of content liberation following collaborations between wikimedia chapters and organizations
- Description
- Bundesarchiv (WMDE), see commons:Commons:Bundesarchiv (Mathias Schindler)
- Vet school (WMFR), see commons:Category:ENVT thesis digitized by Wikimedia France
- WMIT
Working with volunteers & local communities
- Participants: chapters representatives
- Facilitator: facilitator
- Session: discussion
- Goal: sharing experience & issues regarding the recruitment & motivation of volunteers & the relationships with local communities
- Possible topics
- Best ways to achieve cooperation and to avoid possible tension between the chapter and the local editors' community
- How to recruit & motivate volunteers online & IRL
- How to encourage members to stand for chapter Boards
- How to identify valuable contributors and put them to good work (WM-FR's new workgroups?)
- How to demonstrate appreciation for contributions (see w:fr:Discussion Wikipédia:Wikiconcours/mars 2009#Proposition de l'association Wikimédia-France)
Trademark policy and chapter agreements
- Speaker: Mike Godwin
- Moderator: facilitator
- Session: presentation & discussion
- Goal: presenting & discussing changes in the trademark policy & chapter agreements
- Description
- Recent and upcoming changes in the chapters agreements and in trademark policy
- New logo to be used by the chapters
Common projects
- Speakers & participants: chapters representatives
- Session: discussion
- Goal: sharing experience regarding common projects & ideas, and identifying a few specific topics to be discussed by the workgroups
- Description
- Regional cooperation
- Political lobbying
- Technical stuff
- Events
Common projects workgroups
- Speakers & participants: chapters representatives
- Session: workgroups
- Goal: exploring & discussing specific topics to come up with SMART goals to plan common projects
- Possible topics
- Regional cooperation
- Political lobbying
- Toolserver
- Mediawiki development
- Year of the picture
Note: Technical discussions (Toolserver, Mediawiki development) may be moved to the BOF on Sunday morning, depending on the availability of Duesentrieb, Brion & Tim.
Development of chapters & relationships with the foundation
- Participants: chapters representatives, board & executive staff of the Wikimedia Foundation
- Facilitator: facilitator
- Session: plenary session; presentation & discussion
- Goal: presenting the "Strategy development process" and discussing communication issues between the chapters and the foundation
- Description
- Strategy development process for Wikimedia
- Communication between Foundation Board, Officers, Committies and Chapters. How to improve it.
- "Foundation FAQ for typical queries" and "service paths" for typical office actions
Sunday 5th
The sessions on Sunday are planned to be opened to the public.
Visions, forecast & long term
- Participants: chapters representatives, general public
- Session: workgroups or discussion
- Goal: discussions about long-term goals
- Description
- "Be bold"
- What do we want for the future?
Birds of a feather
- Speakers: chapters representatives, general public
- Facilitator: facilitator
- Session: workgroups
- Goal: discussing specific topics identified during the meeting
- Description
Wrap-up & announcements
- Speakers: chapters representatives
- Moderator: Catrin Schoneville
- Session: announcement
- Goal: wrapping-up the meeting and announcing its outcomes
- Possible topics
- Agreements
- Chapter-selected board members
Presentasi
Quick facts
- When was the chapter created?
- What are the main changes that affected the chapter since then? (if any)
- Number of members
- Budget
Success stories
- accomplishments you're proud of
- ...
- ...
Headaches
- frustrating things that didn't work (why?)
- ...
- ...
Plans for the future
- Plans for the short term (1 year)
- ...
- ...
- ...
- Plans for the medium term (3 years)
- ...
- ...
- ...
Expectations
- 3 top expectations from the chapters meeting
- ...
- ...
Wikimedia Indonesia
Berikut adalah beberapa hal yang harus disiapkan oleh wakil Wikimedia Indonesia.
Prepare
- Sejarah singkat mitra lokal
Inquire
- Trade agreement dengan Mike Godwin
- Cara hosting lokal Wikipedia, a la Wikimedia Jerman
Issues
- Penggabungan Wikipedia bahasa Malaysia dengan Wikipedia bahasa Indonesia
- Pelanggaran hak cipta majalah CHIP